Organization add-on

Scan a barcode. It’s in your Sheet.

Org staff scan donated goods with their own phones. No handheld scanners to buy. Stock in, handouts out, all recorded in a Google Sheet your org owns.

Book a demo

One-time setup · then included in your ฿5,899/mo Organization plan

Scan

Stock 1

In Out

8852537011224

Scanning…

Donations · Inventorydocs.google.com/spreadsheets Saved

Barcode	Item	Qty	Location	Updated

Every phone in your org is a scanner.

Staff sign in on their own phones and scan together, into the same Sheet. No handheld scanners to buy.

9:41

ScanStock 1

8852537011224

Ready to capture

Capture

Scan Stock Sales

A donation arrivesAny staff phone scans the barcode.

9:41

Add itemFound

Thai-Denmark UHT Milk 250ml8852537011224

−12+

Add to Stock 1

Scan Stock Sales

It’s counted inPick the quantity. The Sheet gains 12.

9:41

Stock 1Live counts

UHT Milk 250ml885253701122412

Seasoning 1L88519541012355

Jasmine Rice 5kg885012345678928

Vanish 940ml88503601041756

Scan Stock Sales

Counts stay liveAnyone can check any room, any time.

9:41

Hand outOut

Seasoning 1LOn hand · Stock 1 · 5

−2+

Leaves 3 on the shelf · writes a Sales row

Confirm − 2

Scan Stock Sales

Something leavesScan it out. The count drops by what you sold.

9:41

SalesSynced

Seasoning 1LStock 1 · 11:15−2

UHT Milk 250mlStock 1 · 10:30−1

Jasmine Rice 5kgStock 2 · 09:12−3

Vanish 940mlStock 3 · 08:41−1

Scan Stock Sales

Everything is loggedDate, location, quantity, in your Sheet.

The old way 1,000 items. 2 laser scanners.

Every box queues at one desk. Two staff key it in while eight stand around. Logging takes days, and you paid for the scanners.

With Smart Donations Manager 1,000 items. 10 staff. 10 phones.

Everyone signs in and scans at once. Same Sheet, no queue. Done in an hour. Hardware cost: ฿0, because your team already owns the phones.

No scanners to buyEvery staff phone scans. Unlimited sign-ins.

Any barcodeEAN codes, or straight from your database.

In and outAdds raise the count. Sales drop it, and get logged.

Your SheetData stays on your Google account. Always.

Running daily at Child Care Foundation in Khlong Toei, Thailand. 5,000+ items tracked.

One-time setup. ฿0/month after. It’s part of your plan.

Book a demo

Every phone in your org is a scanner.

Staff sign in on their own phones and scan together, into the same Sheet. No handheld scanners to buy.

9:41

ScanStock 1

8852537011224

Ready to capture

Capture

Scan Stock Sales

A donation arrivesAny staff phone scans the barcode.

9:41

Add itemFound

Thai-Denmark UHT Milk 250ml8852537011224

−12+

Add to Stock 1

Scan Stock Sales

It’s counted inPick the quantity. The Sheet gains 12.

9:41

Stock 1Live counts

UHT Milk 250ml885253701122412

Seasoning 1L88519541012355

Jasmine Rice 5kg885012345678928

Vanish 940ml88503601041756

Scan Stock Sales

Counts stay liveAnyone can check any room, any time.

9:41

Hand outOut

Seasoning 1LOn hand · Stock 1 · 5

−2+

Leaves 3 on the shelf · writes a Sales row

Confirm − 2

Scan Stock Sales

Something leavesScan it out. The count drops by what you sold.

9:41

SalesSynced

Seasoning 1LStock 1 · 11:15−2

UHT Milk 250mlStock 1 · 10:30−1

Jasmine Rice 5kgStock 2 · 09:12−3

Vanish 940mlStock 3 · 08:41−1

Scan Stock Sales

Everything is loggedDate, location, quantity, in your Sheet.